To-Do List

From Education

Contents 1 SC09 November Conference: Things to Do 1.1 Participants 1.2 Content, Program, Speakers, Instructors 1.3 Infrastructure, Logistics 1.4 VIPs, Award Nominees 1.5 Exhibits, Vendor Relations

SC09 November Conference: Things to Do

Participants

1. Review applications and narrow from 350 to 120
2. Accept participants by September 1 (web acceptance form created by Krell live September 1)- Krell Staff
3. Participants commit by Friday, September 11 (submit list September 15)
4. Accept participants as round 1 people decline - Krell Staff
5. Reject participants on NO list - Krell Staff
6. Participants book travel, September 19 - October 15
7. Submit Housing list to Housing Connection by October 1 - Krell Staff
8. Submit Registration list to Spargo by October 15 - Krell Staff
9. Prepare participant reimbursement forms and guidelines
10. Send housing arrangement emails to participants (roommate name and email, and verify check in/check out dates) - Krell Staff

Content, Program, Speakers, Instructors

• Breakout Sessions

1. Finalize agenda and live on site provided by Krell and SC web by September 1 - Krell Staff
2. Pathways leaders collect presenter abstracts by October 1 for online and printed program
3. Coordinate instructor software needs

• Alumni Plenary

1. Send message to Education Program alums for success stories (August 21)- Krell Staff
2. Coordinate selection and notification of Ed Program alums chosen for plenary session

• Curriculum Resource Fair

1. Create Call for Curriculum Resource Fair entries - Masa and Krell Staff
2. Send announcement inviting curriculum fair participants (send by September 15) - deadline October 16 to participate - Krell Staff
3. Select and invite participants - Masa and Krell Staff

• General

1. Create on site materials (agenda, attendee list, etc) - Krell Staff

Infrastructure, Logistics

1. Work with IU to arrange for booth shipment to Portland, by September 15
2. Work with Freeman to finalize booth layout and furnishings - Krell Staff, Henry, Kay
3. Order poster frames for curriculum fair at Red Lion, Saturday - Krell Staff
4. Secure laptops from Intel
5. Order committee shirts and gifts by October 1 - Krell Staff, Scott, Laura
6. Collaborate with signage committee for education signs
7. Coordinate shipment and arrival of materials, resources, laptops, etc - Krell Staff
8. Work with Red Lion for details related to registration, curriculum fair and networking sessions at night - Krell Staff

VIPs, Award Nominees

1. Invite SC Conference Chair and leads to attend opening sessions and curriculum fair - Scott
2. Coordinate travel, registration and presentation needs with UCES presenters - Krell Staff (incl Mary Ann)
3. Coordinate travel, lodging and registration needs for Verona and Panoff winners - Krell staff with Bob and Susan

Exhibits, Vendor Relations

1. Secure Education Program friendly hotspots on exhibit floor for group tours on Tuesday
2. Secure vendor donations