Previous Weekly Telecon Notes

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Contents

April 10th, 2009

Present: Michelle, Clyde, Scott, Charlie, Henry, Paul, Tom

Workshops

  • Marketing - harvesting emails, groups/lists, enlisting local coordinators to help. Charlie will local for someone at Earlham to work with Henry. Henry can send a bulk message to the CASC list. Scott can post text to TeraGrid news. SURA,
  • Capacity - Dana thinks we could easily do 30 OSU, could accommodate more but our instructor pool can't so we cap at 30.
  • Update policies, etc. on the webpage and acceptance email, this is time critical. (Kay and Valerie)
  • Instructors and assistants should register for all the workshops they will be instructing at.
  • Kay has an almost done flyer circulating, get back to her RSN with further updates if there are any.
  • Michelle has setup calls with the early workshops, showing them Calvin's website, and working them through registration and such.
  • Mailing lists - one per workshop, local coordinator, instructors and assistants, workshop alias, Michelle and Tina. After migration on Tuesday, Kay.
  • Instructors and assistants - Shawn will nudge folks about lining-up coverage for all the workshops, maybe 4 instructors and 2 assistants so we can tolerate a couple of drop-outs.
  • Can we change "Closed" to "Opening Soon" for the SC09 Education Program? (Valerie)
  • "Hands-on workshop" as a label rather than just workshop so that expectations are set better. "Tutorial" could be included as well. Titles can just say "workshop". (Valerie and Kay and Michelle).

Pathways

  • All Hands meeting planning (see the Pathways page). Review and comment please.
  • HASS effort, talk to Steve Beck about leading this. Put him in touch with the people Bob and Scott identified. Kathy Davidson is also a good choice, might be too busy. Henry suggested Donna Cox. (Charlie)
  • No telecon on Friday the 24th.

Future meeting:

April 3rd, 2009

Present: Henry, Clyde, Shawn, Kay, Michelle, Tom, Scott, Charlie, Tina

Workshops:

  • We notify workshop is on by 3 weeks out, they cancel by four weeks out for refund. Exceptions for OSU, cancel would be Friday April 24th. Advertised registration cut-off is 3 weeks out for all workshops except OSU.
  • Registration is now open (thanks Kay and Valerie).
  • Nanohub and GridChem portals, WebMO site.
  • Instructors and assistants should register for all the workshops they will be instructing at.
  • Review workshop descriptions - see the workshops page. - deadline for feedback to Charlie is 5p EDT today.
  • Kay will take all of this, update the web, flyers, and registration system and then start on flyers for each individual workshop.
  • Give this URL to organizers as an example, Calvin's webpage - http://www.calvin.edu/isri/sc09/
  • Michelle will start the conversations with the local coordinators next week.
  • Mailing lists - one per workshop, local coordinator, instructors and assistants, workshop alias, Michelle and Tina. After migration on Tuesday, Kay.
  • Instructors and assistants - Shawn will nudge folks about lining-up coverage for all the workshops, maybe 4 instructors and 2 assistants so we can tolerate a couple of drop-outs.

SC08 Evaluation Review:

  • Omissions, commissions, over-coverage?. Lisa will join us in Durham to have a broader discussion. Charlie will post the report. Conversation in Durham.

Pathways All-Hands meeting:

Other stuff:

  • Sunday evening event with Communities in-lieu of exhibitor party?
    • Hold back for now and see what the shape of the budget is later on.
  • SC Newsletter items - workshops, others?
  • Steering Committee and future Pathways budgets, other Steering Committee news?

Future meeting:

March 27th, 2009

Present: Scott, Kay, Clyde, Gypsy, Tom, Paul, Laura, Henry

Workshop stuff:

  • Kay sent a draft of the workshop flyer, review soon and send her comments/corrections.
  • Harvesting emails for marketing (Henry to check on employment structure, meeting next week to work-out details)
  • Introduction to Computational Thinking will be a lot like the earlier First Look workshops, including the 6-12 one.
  • Identify lead instructors for each workshop - in wiki, Charlie will send email about other instructors and assistants.
  • How to support distance education at which workshops this summer? Lots of details, need a person to lead this effort.
  • We should have the website open for registration RSN, Kay will work on this.
    • LSU is a good AccessGrid location, remote host location could be PSC. Other TG sites too?
    • Cluster of remote people, local shoulder surfing from an SC Education Program instructor.
    • Evaluate different technologies, check with Henry.
      • Mistake to run a long series of sessions over any one technology. It will fail, need a backup and a backup for the backup. A toll-free phone line might help.
      • Some sessions lend themselves well to remote participation, others don't.
      • A camera operator frees-up the presenter and significantly improves the experience.
    • The larger issue is how can we do this effectively, e.g. with genuine audience engagement.
    • Specific questions from Gypsy for remote participants, technical and pedagogical problems.

Other stuff:

  • For the SC newsletters consider using the highlights from last years TG highlights. Scott has those.
  • Using the Google calendar - workshops, Pathways, conferences, SC deadlines.
  • Coleen Arviso's request for a presentation at a grid computing workshop to be held at The University of New Mexico - Albuquerque, April 8-10 2009. Scott also received this request, he's going to check with the TG EOT team.

March 20th, 2009

Present: Kay, Charlie, Shawn, Tina, Michelle, Clyde, Henry

  • Workshops - final list, distance technology, harvesting emails for marketing
    • Dates almost completely finalized
    • Henry to follow-up with Amy and Dana
    • Calvin, work with Bob's schedule for an Intro to Computational Thinking, Charlie to follow-up
    • Confirmation and regrets email messages from Michelle/Henry/Dave
  • Pathways - meeting date, travel, logistics
    • April 24-26
    • Jeff looking for biology people
    • Need a pretty complete list of names by next week

March 13th, 2009

Present: Gypsy, TomM, Scott, Tina, Shawn, Charlie, Kay, Clyde, Laura

  • Workshops - where, when, what; Computational Thinking AOT First Look label; harvesting names
    • LSU (work with MSIs, TeraGrid, Petascale, local support), is there something else we can do in Arkansas?
    • Introduction to Computational Thinking is the new label for the First Look workshops.
    • Talk to Amy Apon about helping with LSU and planning for SC10.
    • Talk to Henry about the details of the cost sharing in Oklahoma.
    • Consider a significant slice of on-site program for curriculum development
    • Have a parallel session at each workshop for curriculum development
  • Pathways - Shawn, meeting, HASS, Pre-College
    • Petascale leading to a full workshop proposal for SC10
    • Consider a significant slice of on-site program for curriculum development
    • Instructors gathering coming-up, possibly at Shodor, both global and disciplinary work, Friday evening through Sunday noon on-the-ground.
    • Look at V & V; CSERD reviewing, standardized content for workshops
    • HASS and Petascale are likely to need additional meetings and work during the summer

March 6th, 2009

Present: Tina, Kay, Scott, Charlie, Michelle, Paul, Tom

  • Workshops - Has Laura heard back from UW about a biology workshop and what did she learn talking to Bonnie/Tom/Stephanie? HASS report from Kevin.
    • Costa Rica is a likely partnership, strong local interest, Intel support (if we do parallel/concurrency as the focus), Charlie will follow-up
    • Scaling and technology, work with Intel to learn how to do it, Scott and Charlie will talk to them in June in Portland
    • Pre-College - laura on content
    • Physics - talk to jeff about having an answer by Monday (charlie)
    • Don't poke Mir, encourage him to work with Tiki.
    • Poke Pat, EOD Tuesday deadline, hopefully First Look (scott)
    • Think 10 for now, charlie will talk to Wilf about additional funds
    • Filling seats - Kean ok, Calvin ok, OSU ok, Atlanta ok (send email to m/cs chair (charlie)), LSU ok?, Ark ok, PR not ok (topic), OU ok, Merced ok, Widener ok?, OSU ok? (ask Henry), Pel ok? (lodging)
    • No HASS this season, work on content this year and plan workshop for SC10 season.
    • Green - OU, OSC, Merced, Atlanta,
    • Yellow - Florida (content, if they don't produce then consider Bob and First Look), Kean (modulo seats), OSU (modulo seats), LSU (modulo topic), Ark (modulo location), Widener (modulo topic, cost), Pell (modulo proposal, lodging)
    • Red - PR (content)
    • Note Kosher, Halal, vegetarian options on workshop descriptions
    • Henry, Dave, Michelle, Tina, and Charlie to talk early next week
    • If we only do one first look then consider Arkansas closely rather than Florida
    • A partnership with Intel in Portland may be possible, this would be very nice (charlie)
  • Pathways - recruiting and mentoring for instructors, content organization
  • Committee -
  • "A/R" items from last week

February 27th, 2009

Present: Known absences: Laura, Charlie (split with Communities call)

  • Workshops - questions from Henry's summary message, process for making decisions, recruiting, Pre-College, HASS (Kevin Hunter)
    • Balance between Parallel Programming and other topics, see top of the workshop page
    • Atlanta's budget is high, looks like they included instructors cost
    • Still looking for a physics host
    • Has Laura heard back from UW about a biology workshop?
    • Leary of doing a curriculum development unless it's very clear to the participants what the nature of the workshop is
    • Still waiting on proposals from Mir Atiq and Pat Teller
    • Scott may have funds to support part of a workshop if need be, there are other organizations to follow-up with as well (Scott will talk to Bob about Blue Waters)
    • SWAG collecting for the workshops, Henry will speak to his contacts and we all should too
  • Pathways - recruiting and mentoring for instructors, content organization
  • Committee -
  • "A/R" items from last week
    • March 24-25 SC Committee meeting - No, we don't need to be there. Catering details and coordination with other Communities groups are the primary topics we have to cover beforehand so Cherri can report on them.

February 20th, 2009

Present: Tina, Tom, Scott, Laura, Charlie, Dave.

  • Problem of the Week - Laura reports that it's coming along well. Valerie, Fitz, Tom and PSC's Henry are working together on it.
  • Workshops - Report from Henry and Dave, doubtful Intel will support any this summer, questions, secure wiki section for posting proposals, arranging evaluation of the proposals, missing locations and/or topics? Valerie's email interface is ready to use.
    • Dave will send a reminder to people that received an invitation.
    • OSU Parallel Programming and Distributed Computing is a go.
    • Try to finish vetting process and announce first round by end of the first week of March.
    • Future topic - how can we leverage Henry's experiences to use VTC/metaverse/? technology to extend our reach without increasing travel, food, and lodging costs.
    • Uncertain how many, if any, international workshops Intel will fund this summer. Charlie will check with Wilf to make sure conference funds are not at risk (beyond what has been trimmed already).
  • Pathways - Leader, short-term goals, review last week's notes, HASS: PSC workshop, Kevin and Alex.
  • Evaluation - The report should be available next week.
  • March 24-25 SC Committee meeting - Does one of us need to be there? Topics?
  • Information architecture - using RSS feeds to track changes to the committee wiki, using Google Calendar: fill-in conferences, personal blackout times, workshops as they take shape.
  • "A/R" items from last week
  • Near-term to do items (next week or two)
  • Medium-term to do items (next month or two)

February 13th, 2009

Leading call - Kay. Taking notes - Paul. Known absences - Scott, Michelle, Charlie.

Present: Kay, Dave, Henry, Tom, Tina, Paul, Gypsy

  • Workshops - Waiting on a conversation with Intel folks to see what the level of funding and locations might be for 2009. Other stuff.
  • Committee structure and people
  • March SC meeting - who, what topics do we need to see covered?
  • Information architecture - using RSS feeds to track changes to the committee wiki
  • "A/R" items from last week
  • Near-term to do items (next week or two)
  • Medium-term to do items (next month or two)
  • Meeting discussion
    • Henry reported on people interested in workshops: Rattled off fast and amongst loud environment - Henry will send by e-mail.
    • Henry requested an example of workshop proposals
    • Dave reports on people that responded:
      • Florida (Stephanie Stephenson, Bonnie, Tom): Interested
      • Marcus Alfred (Howard U in Wash): Interested
      • Jeff Krause (Shodor): - From what I have heard there should be three affirmative responses by tomorrow of proposals being prepared for Feb. 20. One from Masa Watanabe at UC Merced, one from Rafael Tosado at Interamerican University of Puerto Rico, and one from either Greg Goines or Mary Smith from NC A&T.
      • Greg Wolffe/Joel Adams (Grand Valley/Calvin): Interested
      • In depth discussion of the workshop content for Amy Apon @ UArk.
    • Pathways
      • Paul suggested Shawn Sendlinger as a possible overall Pathways leader
      • Parallel -- Henry suggested getting Amy involved
      • Parallel -- Dana from Ok State was also suggested
      • Chemistry -- suggestion for Clyde and Shawn
      • Biology -- Open for suggestions
      • Physics -- Suggestions -- Panoff, Gass, Chanacky, Witt, Joiner, Christian, UWash workshop lead?
    • Criteria discussion ensued...
      • track record proven vs. potential (Do we know this person?)
      • evidence of their commitment to the goals of the Education Program
      • travel costs considerations
      • able to recruit
      • region coverage
      • subject matter interests - singular interest vs. oversubscribed
    • Web update
    • Flyers - Draft by Monday.
    • March meeting:
      • Where? Suggestion of Portland (multi-day) O'Hare (one-day)
      • Who? Full group, focus on individuals? Unclear.
      • When? Weekend seemed to be the consensus

February 6th, 2009

Michelle, Kay, Charlie, Laura, Paul, Henry, Scott, Dave

  • Gypsy will be sending data and analysis to us next week.
  • Workshops - guidelines/checklist ready?, list of people to send them to, email harvesting project
    • Laura is waiting to hear from UW Seattle
    • HASS and PSC - three two day workshops; multimedia literacy, text/visual/oral resources, visualization. Mostly archive projects. Probably not for us this year. Look at the materials for the three and see what we might be able to do during the summer of 2010. Evening of the 25th through the 27th.
      • Edee, Bob, Diane (with travel support) are all possibilities.
    • Valerie is working on a webform for us to use when entering harvested names and email addresses. first, last, institution, email address. Email messages will come from charliep@cs.earlham.edu. Henry will craft the first part of the message.
    • Guidelines and checklist are ready, Henry and Dave will work on sending them out
    • How to choose which ones? Send your ideas for criteria, etc. to workshops@sc-education.org
    • Charlie will make sure all the names/institutions that he knows about are on the workshop page
    • Laura may have a couple of instructors, she is talking to their leads (systems, computational science)
    • Pre-College and PSC - parallel programming workshop with students. We need materials more for teachers given our current population of interested parties.
    • Qutar - Laura is very interested in hosting/instructing there
  • Pathways - we need a leader for this area, any suggestions
  • Calendars - Using Google calendar, will be on the wiki too soon. Patricia Jacobs at Shodor (pjacobs@shodor.org) for Bob's calendar.
  • Committee structure - look at it if you haven't, think about people and roles
  • Information architecture - using wiki, contact form
  • "A/R" items from last week
  • Near-term to do items (next week or two)
  • Medium-term to do items (next month or two)

January 30th, 2009

Dave, Michelle, Tina, Charlie, Tom, Kay, Laura, Scott, Paul, Henry

  • Turnover meeting report - communities, Portland, competition vs contest, poster vs curriculum resource fair, budget, 3DI, curriculum change
    • Combine some tracks? Check Bob's SC08 post-mortem for ideas (email)
  • Workshop Planning - review matrix, choose liaisons, hosting guidelines, registration process/software
    • Henry and Dave will lead
    • Missing West coast, Laura will check with her contact at UW Seattle (where Skylar is)
    • Review guidelines and distribute to potential sites
    • Finish collecting information as we know it for matrix
    • Start harvesting emails, Henry will lead this. SC Education Program will pay for the student labor. Budget of $XXX. Undergraduate, 2 year, masters, PhD institutions (I think in that order)
  • Pathways - instructor meeting, discipline meetings, guidelines/practices and content, assessment
    • Charlie will ask Gypsy for copies of the most recent evaluation reports
  • Committee structure
    • Scott will help with finance (charlie too).
  • Information architecture - wiki, Google Calendars, Moodle, registration system?
    • Paul and Michelle have spoken about potential changes to the registration system. Most of what we are looking for seems to be there now, Team related items may be an exception to this. Check both summer and fall program pieces (Teams) sooner rather than later. We need a mysql dump, say weekly, for Krell to mine. Charlie will talk to Simon about this.
  • Near-term to do items (next week or two)
  • Medium-term to do items (next month or two)

January 16th, 2009

Charlie, Michelle, Tom, Laura

  • some pre-existing notes: http://wiki.sc-education.org/index.php/Sc09-ed-prog-misc-notes
  • Items for the turnover meeting
    • Worst of SC08
      • Lodging, education needs to be closer to the conference site, networking difficult/impossible
    • Best of SC08
      • Highlighting Student Competition worked well, need dedicated visible space for this
      • Student volunteers worked well, used them more than previously. More consistency in who they send, scheduling tweaks.
      • Intel partnership, sharing of material and techniques. Prototype in Turkey went very well, now looking at 3 or 4 International workshops this summer.
      • Travel agency support (TravelOn) was well received by us and our participants. Great idea, hope they keep it for SC09 and beyond.
  • Workshop planning
    • Charlie to build matrix like last year
    • Most want p/d/g content, Michelle says this jives with the popularity of the sessions in Austin
  • K-12 Effort
    • How to reconcile what they want vs what we can provide.
    • Laura's modeling workshop (CAST), might be a good fit, we could fund one this summer.
  • HASS Effort
    • HPC 101 with some lab activities, standard intro material, Laura to send pointer
  • Communities report (Paul)
    • We'll all go, Tuesday 3:15p - unknown location
  • Communities meeting (Tiki)
    • Michelle will go, Monday 10-11:45a - Room 1054 (Oak Suite)
  • SC08 Report (Paul)
  • Internal best/worst
    • Food for student competition folks
    • Organize tour of the exhibit floor, make sure we have the correct badges to do that. Pre-tour and tour with some small report.
    • Time at the end of each day for teams/individuals to gather their thoughts, develop plans, etc.
    • Better integration between education program and main conference. Talk to ACM and IEEE people in Sedona.
    • Intel Laptop shipping better coordinated - Freeman staff was wonderful.

December 12th, 2008

Laura, Scott, Paul, Tina, Charlie, Tom

  • Best
    • Student competitions. Better publicity, more teams, better on-ramp to increase breadth of institutions which are competitive. Computational Science problem of the week being organized by Laura and Scott.
    • Tina thinks the travel and commitment and such worked much better. Likely that we'll use the SC travel structure for next Fall's program.
    • Travel done by SC agency in the summer as well?
  • Worst
    • K-12 could be improved. More time and resources are needed here. 30 total (many more applied). 9-12 instead?
    • Virtual machine deployment
    • Booth - better utilization
  • Going Forward
    • Include HASS - SDSC/PSC/XXX has NEH money for workshops, partner with them forone or two workshops. SDSC doing data, PSC doing computation, XXX doing visualization. Laura will route workshop patterns.
    • Instructor pool - needs to grow and be mentored. Talk about this in January so we can recruit people to Pathways meetings (O'Hare and Shodor style).
    • Consultation help with the budget. Have expectations about reimbursements well documented, e.g. fly-by presenters only get 3 days. Better language, published on wiki, letter sent to people too. Clear with participants and instructors. Things got out of hand when instructors started inviting other instructors (examples).
    • Evaluations could be cut-off earlier, weeks later not helpful. The registration process still doesn't handle "teams" very well. Lots of value in keeping the current system but it could be improved. Better feedback to teams about why some members accepted and others not, or limit size at application time (3 max).
    • 9-12 rather than K-12; need to focus on this and all the issues related to it.
    • Better description of acceptance criteria - past performance, etc.
    • 4p-6p break room per discipline, share, wind-down, maybe even presentations (even limited to 2-5 minutes max), a set of elevator presentations.
    • Time for people to "mingle"/absorb - open lab time?
    • Closer hotel.
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